Transcript Information

The deadline for receipt of transcripts at ORPAS is January 31, 2013.

Transcripts are required for each college, CEGEP, university, junior college, graduate school or other postsecondary institution that applicants attend, have attended and/or have attended and withdrawn from. This requirement includes transcripts for work taken on a letter of permission, for transfer credit, or on an exchange program. See the ORPAS Programs Requirements Chart, pages 11 and 12, for a full list of transcript requirements.

Transcripts must include all course work completed to date, all withdrawn or incomplete courses, and all courses in progress.

At the Time of Application

Applicants should arrange with the Registrar’s Office of each university, college, or CEGEP that they attend/have attended to send complete official transcript(s) of all course work completed to date and in progress directly to ORPAS (170 Research Lane, Guelph ON  N1G 5E2) by January 31, 2013. Only one copy is required. ORPAS is prepared to receive applicants’ transcripts before their applications, but not before October 2012.

To be official, transcripts must be sent directly from the Registrar’s Office to ORPAS, be printed on the institution’s official transcript paper and be imprinted with the school seal and/or bear the appropriate signatures. ORPAS cannot accept copies of undergraduate transcripts provided by applicants or graduate departments. Applicants must not, under any circumstance, send photocopies of their transcripts. They will not be accepted.

Transcripts from Ontario Universities or Colleges

Applicants who have attended or are currently enrolled in an Ontario university must use the OUAC Transcript Request Form (TRF) in the application. Applicants who have attended an Ontario college may use this form. By completing the TRF and forwarding the appropriate fees, applicants authorize the OUAC to arrange for their official transcripts to be sent to ORPAS and do not need to contact the Registrar’s Office directly.

Exceptions:

1. Applicants cannot use the TRF to order transcripts from the Royal Military College of Canada.
2. Requests for transcripts from the following divisions or programs at the University of Toronto must be made directly to that division: Additional Qualifications Program (AQ) at OISE; Continuing Studies; Toronto School of Theology; and Woodsworth Pre-University Program. If you attend/have attended one of these departments or programs, and require assistance with your online transcript request, please contact ORPAS at 519-823-1063.
3. Requests for the following York University transcripts must be made directly to that department: York University English Language Institute (YUELI), and Schulich Executive Education. Requests for transcripts from either Continuing Studies or Continuing Education must be made to the Division of Continuing Education. Requests for Additional Qualification (AQ) courses taken after 1993 must be made to Research and Field Development, Faculty of Education. If you attend/have attended one of these departments or programs, and require assistance with your online transcript request, please contact ORPAS at 519-823-1063.

Note: Algoma University is a former affiliate campus of Laurentian University. If you are a Laurentian-Algoma student or graduate, please request transcripts from Laurentian. All students admitted during or after 2009 are Algoma University students.

Fees are $12 per transcript requested, with some exceptions. See the Transcript Request Form in the application. The transcript fees are non-refundable.

Receipt of the ORPAS TRF by January 11, 2013, satisfies the transcript deadline requirement.

The OUAC will not be responsible for the refusal of any university to provide transcripts (e.g., delinquent accounts, incorrect identification). Should a university not provide the transcript, the applicant will be notified by the OUAC. If the applicant does not resolve these issues in a timely manner, the universities will not consider these transcripts upon their release.

If the university/college the applicant attended or is attending does not issue transcripts, the applicant must arrange with the Registrar’s Office to provide ORPAS with an official statement of attendance and degree granted.

Transcripts from Outside Canada and the United States

When arranging for transcripts to be sent from institutions outside Canada and the United States, applicants should request that the institution include an explanation of the grading system used.

Where official foreign transcripts may be difficult to obtain, ORPAS will accept original notarized copies of non-Canadian or non-American transcripts in both English and the original language. Keep in mind, however, that original notarized documents will not be considered official, and that each individual school may require further documentation. Photocopies of original notarized documents are not acceptable and will not be considered.

Applicants should refer to each university/program requirements section in the booklet for more information.

Credentialing of Foreign Grades

Applicants, Canadian or non-Canadian, who have not met minimum course number criteria utilizing their Canadian or US data, and who require inclusion of their international education data, are strongly encouraged to have their foreign transcripts assessed by World Education Services (WES). A WES assessment greatly assists in the consideration of the application. Credentialing assessment means converting foreign academic credentials into their Ontario educational equivalents. Provision of the WES assessment does not replace the requirement for official transcripts.

Applicants should request that a course-by-course evaluation be reported for their foreign grades. The assessment will not be valid without an overall GPA. However, the admissions committees reserve the right to apply their own evaluation. The evaluation is for rehabilitation sciences programs admissions review only. WES evaluations must be received at ORPAS by the transcript deadline, January 31, 2013. The assessment must be sent directly to ORPAS by WES.

Please note: ORPAS will continue to convert grades of courses taken at accredited universities in the United States and applicants do not require a WES assessment.

To contact WES, call 416-972-0070 or 1-866-343-0070 (toll-free), or visit their website at www.wes.org/ca/.

Final Transcripts

Final, official transcripts (which should include all current-year course work) must be submitted only by those applicants who receive an offer of admission or who have a decision pending by June 28, 2013.

Please note that applicants who attend Ontario universities must use the TRF to order final transcripts. Applicants can access this form by logging in to their submitted application using their user ID and password, and then selecting the appropriate link.

Receipt of the TRF by June 28, 2013, does not satisfy the deadline requirement for final transcripts. Applicants requesting transcripts using the TRF must allow sufficient time for their transcripts to be received by ORPAS by June 28, 2013.