News & Reminders

Grad Declaration – Collab

Notice of Collection, Use, Disclosure and Treatment of Personal Information by the OUAC

The Ontario Universities’ Application Centre (OUAC) was created by the universities of Ontario through the Council of Ontario Universities (COU). The OUAC has been processing applications on behalf of universities in Ontario since 1971. The OUAC will forward your application information to this university. By applying through the OUAC, you agree that this university will obtain the personal information you have provided to the OUAC. The university has its own declaration and privacy policy as part of this application, which you should review.

The personal information requested in this application is required by the university and must be provided together with your application fee. Incomplete applications will not be considered. The university may require additional personal information from you to complete your application, and may use and disclose your personal information for other purposes in accordance with their own admission and personal information policies and practices, which you must investigate yourself. The university may also disclose personal information to regulatory authorities, law enforcement or other persons, when authorized or required to do so by law.

It is your responsibility to ensure that your application information and all supporting documentation is truthful, complete and correct. The university reserves the right to verify any information provided as part of this application. If any information in your application is determined to be false or misleading, concealed or withheld, your application may be invalidated and this could result in its immediate rejection or in the revocation of an offer of admission or registration at the university. This determination about your application may be shared with universities and colleges across Canada. The determination of whether an application contains false or misleading information or that you have concealed or withheld information, and to which universities and colleges this information may be shared, is solely in the discretion of the university to which you have applied.

The OUAC is committed to protecting your privacy in relation to the personal information you provide in support of your application. The OUAC maintains administrative, technical and physical safeguards in an effort to protect against unauthorized access, use, modification and disclosure of your personal information. The OUAC will maintain the confidentiality of all personal information it collects in connection with the application and will disclose such personal information only for the purposes described in this notice. The OUAC stores electronic records off-site as part of its disaster recovery procedures. You are solely responsible for keeping all your login information and other registration information confidential and secure. Please notify the OUAC immediately if you suspect any unauthorized access, use or disclosure.

Collection and Use of Personal Information:

  • The OUAC collects the personal information you provide in your application, or in reference to your application, to process your application to the university.
  • The OUAC collects credit card and related payment information from you or from whoever is paying for this application to arrange for the processing of payment for your application. All credit card processing is done by a third party and no cardholder data is collected, transmitted or stored on OUAC systems.
  • If you have ordered electronic transcripts from an Ontario university or Ontario college as part of your application, the OUAC may use your personal information in order to facilitate the processing of your transcript request.
  • The university to which you are applying may request collection of your Social Insurance Number (SIN). You are not required to provide it, but if you do the OUAC will forward it to the university for identification purposes, and for issuing tax receipts should you register at the university and subsequently become employed at the university in a research or teaching capacity. The OUAC does not use this information, and is collecting it at the request of the university. Any questions regarding the collection and/or use of the SIN should, therefore, be directed to the appropriate university.

Disclosure of Personal Information:

  • The OUAC will disclose your application information to the university.
  • If a third party who is paying for this application has questions regarding the payment for your application, the OUAC will disclose personal information about you as necessary and appropriate to respond to the inquiry.
  • The OUAC may disclose your personal information to regulatory authorities, law enforcement or other persons, as authorized or required by law.
  • If you have ordered electronic transcripts from an Ontario university or an Ontario college as part of your application, the OUAC may disclose your personal information to the university(ies) from which you have ordered your transcripts, in order to facilitate the processing of your transcript request.
  • In the event that you have applied to a joint or collaborative program, the OUAC will disclose your application information to the relevant partner Ontario university(ies).