105 Online Application – Tutorial
(Video Transcript – Text Only)

Hello. Welcome to the “Ontario Universities’ Application Centre” website. This video tutorial will show you how to apply to an Ontario university online using the OUAC 105 Online Application. You can access the online application at www.ouac.on.ca/ouac-105/, or click the link, here on the OUAC home page.

You must first establish whether you are a 105D or a 105F applicant. Use the website to determine which application is best for you. Once you’ve read the information, you can select the appropriate application link from the website. For this demonstration, we will be using the 105D online application system.

To begin, click “105D Online Application”. Links to the 105D and 105F Online Applications are also found under “Quick Reference”. You are now at the 105D main log in screen. Since you are a new applicant, select the option to “Create Account”. Enter the required details and confirm your email address. Choose a challenge question from the list provided, and enter an answer that you will remember. This information will be important if you forget your password and need to reset it.

Next, create and confirm a password for yourself. Click the link to “Create Account”. Please note that you may submit only one application per cycle. When you have completed and paid for your online application, any other applications that you submit will be deleted. If any subsequent applications have been submitted and paid for within the same application year, the fees are non-refundable.

Now that you are logged in, print this page for your reference. It includes your User ID, as well as your challenge question and answer combination. You can now begin the application process. Under My Application, you can select “Program Choices”, then “Add New Program”, or simply select “Browse Programs” in the left-hand navigation bar. As you can see, there are a number of ways to browse programs. For this demonstration, we will search “By University”.

When you have selected the university of your choice from the list, you will see some important admission information at the top of the page, and then a list of all the programs available at this university. Once you have read the text at the top, select the program that interests you.

The next page shows the program details. At the top of the page you can click the “Admissions Requirements” link. Read this section very carefully. This information may include important deadlines and additional admission information such as supplementary forms, profile questionnaires, etc. Some of this information may also be found directly below the “Admissions Requirements” link.

Next, complete the program details below.

• “Expected Date of Enrollment” is the date on which you wish to start classes.
• Select “Full-time” or “Part-time”, if required, depending on the university.
• Choose a “Subject of Major Interest” if one is available for the program you are applying to.
• Select your “Year Code” if necessary: “First Year” or “Advanced Standing” for those who wish to begin their studies above year level one.
• Fill in the “Previous Year Applied” only if you have applied to this university in the past.
• Fill in the “Previous Year Registered” only if you have been registered at this university in the past. If this situation applies to you, please confirm with the university that you are using the correct application. In many cases, if you have registered with the university in the past, you can use their internal application form to apply to a new program, rather than use the OUAC 105 application.
• Some universities use residence information to determine whether to send an application for residence accommodation with their offer of admission. Select “Yes” or “No” as appropriate, depending on your needs.
• You may have additional program detail fields to complete (for example, “Co-op option”, “Scholar’s Electives”, “French Immersion”, “Teaching options”, etc.) These additional fields will appear depending on the program and the university.

Once all this information has been completed, click “Add Program”.

From here, you can choose to add a new program, you can delete a program, or you can select “Change” to go back into the Program Details screen and change your options.

You can log in and out as many times as you wish, your choices will be saved.

If you have any questions at any point, look for the “Help” links located at the top right of the screen.

Remember, you can apply to as many universities as you wish. However, you are limited to a maximum of three programs at any one university. Some universities may further limit the number of programs that you can apply to. For information regarding the 105 fee structure, please see www.ouac.on.ca/105-fees/. Supplementary fees are collected on behalf of the universities. Exemption rules may apply depending on your university selections and educational background.

Once you are satisfied with your program choices, you can prepare and submit your application. From this screen, you can see each of the steps required in preparing your application. If you are on another screen, you can click “My Application” and use the top menu buttons to navigate. We will go through each of these sections.

In “Order Choices”, you must place your programs in order of choice. The order in which you place your program choices does not affect your admission consideration at the universities, unless a university specifically states that it does. Where there are exceptions to the policy of not using the choice numbering, the universities will state their policies clearly in their own literature. To save the order of your choices, click “Proceed with Numbered Selections”. Then, select “Proceed to Personal Information” to move on to the next section or use the navigation bar at the top.

In the “Personal Information” section, make sure you complete every field as applicable to you. Do not use nicknames or abbreviations. If you have questions about any of the fields in this section, visit the “Help” link. To save your changes, select “Save and Continue”. Your saved information will then be displayed. Double-check your details, and move on to the next step.
Complete the “Address Information” section as you did the previous section. Make sure that you provide a valid email address, because email is the primary mode of communication between the universities, the OUAC and applicants. You will receive your OUAC acknowledgement, university offers of admission, and other important information via email. You must also provide a full mailing address so the universities can send you any necessary correspondence by regular mail. Please ensure you enter your complete mailing address details, and provide your home address if it is different.

After checking all your information, click “Save and Continue”. Verify your information and then “Proceed to Institutions Attended”.

In this section, provide information about all secondary or postsecondary institutions you have attended or are currently attending. It is mandatory to provide secondary school information; however, if you have not attended a postsecondary institution, you will be asked to declare this by checking the box, “I did not attend a postsecondary institution (university or college)” at the “Submit” step.

To add institution details, click on the link to “Add Institution”.

From here, you will be able to indicate the following information:

• The type of institution attended, whether it is secondary or postsecondary.
• The “From” and “To” dates when you attended this institution.
• The location of the institution.
• The institution name. If you are unable to find your institution in the list provided, please enter the details in the “User Entered” section. If you decide to enter your school information in the “User Entered” section, please provide the school’s complete address so that we can properly match it to a school in our database.
• Highest Year Level is the next selection, where you can indicate what year level you achieved at that institution. If the exact information is not available from the drop-down list, choose the most appropriate response.
• If you are entering information about a postsecondary institution, you can enter the program you studied while at that institution. If you are entering information about a secondary school, leave this field blank.
• In Diploma/Degree Type, select the most appropriate certificate or diploma from the list available.
• The length, status and date of diploma/degree sections are applicable only for those entering their postsecondary school information.

Once you have entered all the necessary information, review your details and click “Save and Continue”. You will go back to the Institutions Attended section, where your institution is listed. You can click the link to “Change” information you have just added, or “Delete” the institution. If you have more institutions to add, select the “Add Institution” link and follow the same steps.

When you have finished, click the “Continue” button. Review your institution details and select the option to “Proceed to Transcript Requests”. Remember, if you make a mistake or need to go back for any reason, you can always select the option to “Return to Institutions Attended”, or select the “Institutions Attended” link from the top and you will be brought back to the main Institutions page.

In the “Transcript Requests” section, please note you can only submit a request for transcripts from universities and colleges in Ontario. For additional information about all other transcripts, please visit www.ouac.on.ca/105-transcript/. You may also click “transcript” here. If you have added an institution from the drop-down list provided, you will see a link that indicates “Add Transcript Request”. Click this link and you will see your Ontario postsecondary institution listed in the “Transcript Requested From” field. Enter your student ID from that institution in the field provided.

Once you have entered your student number, select when you would like to have your transcripts sent. If you select “Immediately”, your request is typically processed within 3 to 10 business days. “At the end of the following term” and Winter/Spring/Summer requests are processed once those terms are complete. If you are unsure about which timing option to select, contact your institution for further clarification. “After Degree Conferred” requests are fulfilled once your degree has been granted (normally after convocation.) If you are not currently attending that particular institution, select the “Not Currently Enrolled” option and indicate the last year that you attended. Next, select the university or universities where you would like these transcripts to be sent. Please note that if you request a transcript to be sent to a university that you have attended, or are currently attending, we recommend that before submitting and paying for this application, that you contact your university to ensure that you are completing the correct application and, if so, whether a transcript is required. When you are finished, click “Add Transcript Request”.

Now you can see all the transcript requests you have added, and make any necessary changes. Review the information carefully and when ready, click “Continue”. Your requests are then shown in detail. Ensure your student ID number has been entered correctly. Scroll to the bottom and click “Proceed to Activities”.

Indicate all activities, such as volunteering, sports and work, that you participated in when you were not attending school full time (maximum of nine entries).

If you have information to enter in this section, click “Add Activities”. If not, select “Continue” and you will begin the process of submitting your application.

When adding an activity, enter the “From Date” and “To Date” year and month, then state the activity and the name of the employer, organization or reference. When finished, click “Add Activity”. Review the activities you have entered, and if you have no further activities to add, click “Continue”.

At this point, you have completed all the information necessary to submit your application. Note that you can go back to any of these steps, at any point, before submitting the application.
When you’re ready to submit, either click the button here or click the “Submit” button at the top right of the screen.

You will now go to a supplemental/document evaluation fees page, where it will display, in detail, what supplementary fees you are being charged for the universities you have selected. If any of the exemption questions apply to you, answer accordingly. Once finished with this section, click “Continue”.

You will see all your application information, including the total amount that you will have to pay. Check this information very carefully and make sure it is correct. You will also be notified of any errors or warnings and any discrepancies with your application at this time. If you need to make any changes, use the buttons at the top to go back to the appropriate section and make changes. Then press “Submit” again. When you are sure that all the information is correct, print a copy for your records.

Next, make sure you read and understand the “Applicant’s Declaration” section and then click “I Verify and Agree” to proceed to the payment screen.

Payment is accepted by credit card (VISA, MasterCard or American Express), by online or telephone banking, by Travelex Bank-to-bank transfer for International payments only, or by cheque or money order. All payments must be made in Canadian funds. If you choose to make a credit card payment, a receipt will be emailed to you immediately after your payment is processed.

If you do not pay by credit card, please ensure that the OUAC receives your payment within two weeks of your submitted application. After two weeks, some of your chosen programs may now be closed.

Select “Finish” to fully submit your application. You will immediately receive an OUAC Reference Number. Print this page for your records. You must include this OUAC Reference Number on all communication with the OUAC or the universities. You will also immediately receive an acknowledgement email, which indicates you have successfully submitted your application.

Two to three business days after payment has been received by the OUAC, we recommend that you log in to your application to review your application information. Once you have logged in using your OUAC reference number and PIN/Password, you will be able to add and delete program selections, change your application information, and also respond to university offers of admission. Remember, if you pay by cheque or money order, by Travelex Bank-to-bank transfer, or by online or telephone banking, you will not have access to your application until the payment reaches the OUAC and is processed – it will take longer than if you pay online by credit card.

Now, you have successfully applied to university! If you have any further questions, check out the “Common Questions OUAC 105″ section of the website. Good luck on your application!