OMSAS – Postsecondary Education

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  • Record all postsecondary institutions you have registered at. This includes the following:
    • community colleges/CEGEPs;
    • universities;
    • junior colleges;
    • graduate schools; and
    • work taken on Letter of Permission, on transfer or on an exchange program.
  • Enter the year followed by the month in the “From” and “To” boxes.
  • Select the institution from the “Institution Name” drop‑down list in the “Institutions Attended” section, where possible.
  • Choose the main campus name even if you attend(ed) an alternative campus location.
  • Complete the remaining boxes as appropriate.
  • Enter “2018” as the final “To” date if you are currently enrolled.

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Undergraduate Academic Record

The medical schools receive applications from applicants who studied at universities with various grading systems. The admission committees at the medical schools attempt to give each applicant equal consideration.

To record the required information, list your first academic year of study at each university, followed by your second year of study, etc. OMSAS will calculate a cumulative GPA. Enter your grades and credit weightings as they appear on your original transcript.

Please record all courses and marks, including failed, incomplete, repeated and supplementary courses. The number and name of each course taken should be listed in the same order as it appears on the transcript.

Undergraduate Grading System Conversion

The Postsecondary Education Undergraduate Academic Record and the Undergraduate Grading System Conversion Table display applicants’ academic records in a uniform manner and equate the various grading systems.

OMSAS uses a 4.0 scale. Your grades will be converted using the Undergraduate Grading System Conversion Table and the scale noted for your university in the table. Do not attempt to reconcile alpha grades to any of the percentage scales.

The following are not normally included in the OMSAS GPA:

  • naturopathic and chiropractic medicine
  • consecutive Bachelor of Education programs
  • college courses (even if transfer credit is granted)
  • challenge for credit courses
  • diploma or certificate programs
  • graduate courses
  • undergraduate courses taken as part of a graduate program
  • JD or LLB programs
  • MD programs

The medical schools equate university work on the basis of the Ontario traditional academic year system.

  • If you are applying from universities operating in the semester system, list your courses in multiples of 2 semesters (i.e., semesters 1 and 2 are combined for first year; semesters 3 and 4 for second year).
  • If you are applying from the American schools’ quarter system, list your courses in multiples of three-quarters.

Each medical school may use a different GPA than is calculated by OMSAS based on their own admission criteria. Each medical school reserves the right to determine whether degrees granted are suitable for admission to their medical program.

The undergraduate academic record will include all information relating to undergraduate studies you undertake. This record must display all relevant data in academic and calendar-year sequence.

Foreign transcripts are processed as non‑convertible, therefore a GPA is not calculated for universities outside Canada and the US. OMSAS will convert grades for Canadian university colleges and US schools.

Courses for which a “Pass” grade is assigned are counted for credit, but will not be included in the GPA calculations, but courses for which a “Fail” grade is assigned will be included as a failure.

Where both letter and percentage grades are reported on the transcript, the percentage grade will be used.

Exception: For the University of British Columbia, use letter grades for all course work after May 1991.

Do not use a GPA to report grades for individual courses.

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Course Weight

Courses are weighted according to the length of study.

Full‑year course: Weight of 2
Half‑year course: Weight of 1
Semester course: Weight of 1
Three‑quarter course: Weight of 1.5

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Cumulative Average

OMSAS calculates the cumulative average by adding all of the course weights and all of the converted grades, then dividing the total course weights into the total converted grades.

Note: The cumulative average is not an “average of the averages”.

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Graduate Academic Record

Transcripts are required for all graduate study work, although individual courses are not recorded on the academic record. The deadline for receipt of transcripts is October 2, 2017.

If you recently started graduate studies for which a transcript is not available, arrange for a statement of registration from the Registrar’s Office to be sent to OMSAS by the transcript deadline.

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