ORPAS – Postsecondary Education

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Tips:

  • Record all postsecondary institutions you have registered at. This includes the following:
    • community colleges/CEGEPs;
    • universities;
    • junior colleges;
    • graduate schools; and
    • work taken on Letter of Permission, for transfer credit or on an exchange program.
  • Select the institution from the “Institution Name” drop‑down list.
  • Choose the main campus name even if you attend(ed) an alternative campus location.
  • Enter the year followed by the month in the “From” and “To” boxes.
  • Complete the remaining boxes as appropriate.
  • Enter “2018” as the final “To” date if you are currently enrolled.

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Undergraduate Academic Record

The rehabilitation sciences programs receive applications from applicants who studied at universities with various grading systems. The admission committees at the rehabilitation sciences programs attempt to give each applicant equal consideration.

The Academic Record and the Undergraduate Grading System Conversion Table display applicants’ academic records in a uniform manner and equate the various grading systems.

The following courses are not included in the ORPAS grade point average (GPA):

  • naturopathic and chiropractic medicine
  • consecutive Bachelor of Education programs
  • college courses (even if transfer credit is granted)
  • challenge for credit courses
  • practicums, placements, internships and activity courses
  • diploma or certificate programs
  • graduate courses
  • undergraduate courses taken as part of a graduate program

The rehabilitation sciences programs equate university work on the basis of the Ontario traditional academic year system.

Each university/program may use a different GPA than what is calculated in the Undergraduate Academic Record, based on their own admission criteria.

The Undergraduate Academic Record will include all information relating to undergraduate studies you undertake at recognized universities. ORPAS will prepare the undergraduate academic record for you.

ORPAS uses a 4.0 scale. Do not attempt to reconcile alpha grades to any of the percentage scales.

Foreign transcripts are processed as non‑convertible; therefore a GPA is not calculated for universities outside Canada and the US. ORPAS will convert grades for Canadian universities, colleges and US schools. The application will be forwarded for evaluation to the universities you have applied to.

Where both letter and percentage grades are given, the percentage grades are used. Exception: For the University of British Columbia, use the letter grades for all course work given after May 1991.

ORPAS includes all courses and marks, including failed, incomplete, repeated and supplementary courses.

Courses for which a “Pass” grade is assigned are not included in the calculations, but courses for which a “Fail” grade is assigned will be included as a failure.

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Cumulative Average

ORPAS calculates the cumulative average by adding all of the course lengths and all of the converted grades, then dividing the total course lengths into the total ORPAS values.

Note: The cumulative average is not an “average of the averages”.

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Sub-GPA

The sub-GPA is based on the 10 most recent full/20 most recent half undergraduate courses, the equivalent of 20 ORPAS course lengths, even in the following scenarios:

  • the courses did not count toward a degree, or
  • the courses were not taken at the university where a degree was awarded.

This additional calculation includes supplemental courses (summer, part-time, intersession, correspondence). Failed courses are also included.

The sub-GPA is calculated by adding the ORPAS converted grades and course lengths beginning with the most recent grouping/duration, to a total of 20 ORPAS course lengths.

Where course grades/lengths must be extracted from a grouping/duration to make up the 20 course grades/lengths required, the average of the next grouping/duration of ORPAS GPA values will be used. In the situation, where “Full‑time”, “Supplementary” and “Semester” durations exist for the same year, the “Supplementary” grades will be used first, then “Semester” and then “Full-time”.

A “Full-time” duration is a minimum of 8 ORPAS lengths. If an academic year (fall/winter) is less than 8 lengths, and courses were taken in the summer, the summer courses will be combined with the fall/winter courses, and the entire duration will be considered “Supplementary”.

This calculation will include the current year’s fall terms finals.

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Graduate Academic Record

Each university/program will use their own admission criteria to review and assess your graduate study academic records.

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Applicant Questions about GPA

Any questions about how the GPA and sub-GPA is calculated should be directed to ORPAS.

Any questions about which courses are included and/or excluded from the GPA calculations should be directed to the universities.

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