OMSAS – Transcript Requirements

Last updated: July 18, 2019

Note: This application guide contains information for Fall 2020 Admission.

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Important: OMSAS must receive your transcripts and/or attendance statements by October 1, 2019.

Transcript Requirements

Official transcripts are required for each university, college, CEGEP, junior college, graduate school or other postsecondary institution you have registered at. You must submit a separate transcript even if your home school transcript shows an exchange or transfer course, and regardless of whether or not the course of study is relevant to your application.

This includes transcripts for the following:

  • Work taken on Letter of Permission
  • Transfer credit
  • Exchange program credit

OMSAS does not require International Baccalaureate (IB) or Advanced Placement (AP) transcripts, unless the courses are prerequisites.

To be official, transcripts must meet these criteria:

  • be sent directly from the registrar’s office to OMSAS,
  • be either:
    1. printed on the institution’s official transcript paper or be imprinted with the school’s seal and/or bear the appropriate signatures or
    2. sent electronically, where that procedure has been established.

OMSAS cannot accept undergraduate transcripts provided by you or graduate departments. Photocopies and/or faxes of official transcripts, or transcripts uploaded via Secure Applicant Messaging (SAM), are not acceptable.

Transcripts must be received by October 1, 2019. Only 1 copy of each transcript is required.

It is not possible to notify you of any outstanding transcripts at the time of the deadline.

OMSAS is prepared to receive transcripts before receiving your application, but not before July 15, 2019.

Transfer credits, Letter of Permission credits and/or exchange program credits recorded on the transcript of another university cannot be accepted in place of the transcript from the university where the course was taken.

If you attended or are attending a university/college that does not issue transcripts, you must arrange with the registrar’s office to provide OMSAS with an official statement of attendance and degree granted.

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Final Transcripts

At the end of the academic year, if you are still being considered for admission and are currently attending university or college, you must arrange with your registrar’s office to forward a copy of your final transcript directly to OMSAS.

Obtain a copy of the final transcript for your records and verify its accuracy. Western University and NOSM applicants who fail to forward a transcript to OMSAS will be disqualified. A transcript of the current year’s December results is not required unless it is your final term.

If you have completed the work for your degree, ask the institution to indicate on the transcript that you are eligible for the degree or that it has been conferred.

Note: If you attend an Ontario university or college, you must use an online transcript request, which you can access by logging in to your application.

OMSAS must receive your final transcripts by June 30, 2020. Submitting an online transcript request by this date does not satisfy the deadline requirement.

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Transcripts from Ontario Universities and Colleges

Online Transcript Requests

If you attended or are currently enrolled at an Ontario university or college, you must request your transcript through your application, unless otherwise noted in the Exceptions for Online Transcript Requests.

By completing an online transcript request and forwarding the appropriate fees, you authorize the OUAC to arrange for your official transcripts to be sent to OMSAS; you do not need to contact the registrar’s office(s) directly.

You can access this section in your application by selecting “Transcripts”.

OMSAS must receive your online transcript request by October 1, 2019, to satisfy the transcript deadline requirement.

Submitted transcript requests cannot be cancelled or changed.

The OUAC is not responsible for the refusal of any institution to provide transcripts (e.g., delinquent accounts, incorrect identification). If you do not resolve the issues in a timely manner, the medical schools will not consider your transcripts upon their release.

Transcript Request Fees

Transcript request fees are collected by the OUAC on behalf of the institutions.

For information about each institution’s transcript request fee, see Transcript Request Fees.

Transcript request fees are non-refundable.

Note: By completing an online transcript request and submitting it with your application and appropriate fees (OMSAS application service fee, university fees and transcript request fees), you authorize the OUAC to arrange for your official transcripts to be sent to OMSAS. Submitted requests cannot be cancelled or changed and all fees are non-refundable.

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Transcripts from Canadian Institutions Outside of Ontario

If you attended or are currently enrolled at a Canadian university or college outside of Ontario, you must contact the registrar’s office to arrange to have your transcripts sent to OMSAS.

OMSAS has established procedures with some of these institutions to release their transcripts by electronic means. The collection of electronic transcripts is not an automated process. As long as the document is available to OMSAS by the transcript deadline, it will meet the deadline requirement. Transcripts sent by institutions via email and/or fax are not acceptable as these are not secure methods of document transfer.

If your institution does not issue electronic transcripts, you must arrange with their registrar’s office to have an official paper copy sent to OMSAS.

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Transcripts from US Institutions

If you attended or are currently enrolled at a US university or college, you must contact the registrar’s office to arrange to have your transcripts sent to OMSAS.

OMSAS has established procedures with some of these institutions to release their transcripts by electronic means. The collection of electronic transcripts is not an automated process. As long as the document is available to OMSAS by the transcript deadline, it will meet the deadline requirement. Transcripts sent by institutions via email and/or fax are not acceptable as these are not secure methods of document transfer.

If your institution does not issue electronic transcripts, you must arrange with their registrar’s office to have an official paper copy sent to OMSAS.

OMSAS will convert grades of courses taken at accredited universities in the US. These applicants do not require a World Education Services (WES) evaluation.

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Transcripts from International Institutions (Excluding the US)

  • OMSAS requires a WES evaluation for all international transcripts.
  • WES evaluations must be sent directly to OMSAS by WES and must be received by the application deadline.
  • You are responsible for arranging the transfer of all other transcripts and documents to OMSAS.

Assessment of International Academic Credentials

Credentialing assessment means converting international academic credentials into their Canadian educational equivalents. If a WES evaluation includes a copy of your official transcript, you are not required to request a transcript from your registrar’s office.

Whether you are a Canadian or non‑Canadian applicant, you must have your international transcript assessed by WES if:

  • You have not met the minimum course number criteria using your Canadian or US data.
  • You require inclusion of your international education data.

Exception: The Northern Ontario School of Medicine (NOSM) requires all applicants to have a WES evaluation unless their exchange is 2 semesters or less.

Request a course‑by‑course evaluation for your international grades. The evaluation will not be valid without an overall GPA. However, the admission committees of the medical schools reserve the right to apply their own evaluation.

WES evaluations must be sent directly to OMSAS by WES and must be received by the application deadline.

Reminder: OMSAS will convert grades of courses taken at accredited universities in the US. These applicants do not require a WES evaluation.

To contact WES, call 416‑972‑0070.

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Submission of Transcripts

For transcripts not requested using an online transcript request through your application, arrange with the registrar’s office of each university, college or CEGEP that you attended to send complete official transcript(s) of all course work completed to date directly to:

OMSAS
170 Research Lane
Guelph ON  N1G 5E2

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